Break a task into subtasks

Split a task into smaller steps whose progress adds up to the task's own.

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Subtasks split a big job into steps, such as "Fit new kitchen" into units, worktop and splashback. The task's progress then follows its subtasks. Subtasks are included with Premium and Professional.

Add subtasks#

  1. Open the task and go to the Subtasks tab. The Quick edit dialog on the board shows the same list.
  2. Type a step in Add a subtask and press Enter, then press Enter.
  3. Repeat for each step.

Tick them off#

Tick a subtask when it's done. The task's progress is the share of its subtasks that are done: tick 2 of 4 and the task is at 50%. When the last one is ticked, the task is complete. Unticking one reopens it.

Edit, reorder and assign#

  • Select the pencil beside a subtask to change its title or assign people to it, then select Save.
  • Drag a subtask by its handle to change its order.

Turn a subtask into a task#

Select the arrow icon beside it, labelled Convert to a task. It becomes a task of its own in the same room. On Free, it counts towards the 50-task limit.

Delete a subtask#

Select the bin icon beside it and confirm. You can undo straight after. Deleted subtasks don't go to the bin on their own.

Rules#

  • Subtasks can't have subtasks of their own.
  • Subtasks don't count towards the Free plan's task limit.

On Free, a task's existing subtasks stay and can still be ticked off, but you can't add new ones. See Pricing.

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